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If you need to look up students in Workday under a program of study or can’t remember their exact name, you can utilize the Find Academic Records report. 

1. From the Search bar at the top of your Workday portal, search “Find Academic Records” and select the report from the search results. 
2. From the report, you can use the report search bar to type part of the name or utilize filters on the left side of the list to find a student based on their Academic Unit, Primary Program of Study, Academic Level, or Academic Record Status. (For example, I need to find a student in my engineering class, but I can’t remember their exact name. I can use this report to filter the results by the Engineering primary program of study). 
3. When the correct result appears, select the student’s name in blue to drill into their profile.  
4. You can save search results by clicking Save under Current Search.

If you agree to share your information beyond FLC, it remains protected under FERPA. This consent allows us to verify your attendance with external parties like employers, graduate schools, and scholarship agencies. If you prefer to keep your information confidential, you request that your records be kept private. This means all college business must be handled in person, and we cannot verify your attendance with anyone, even after graduation.  

Opting to publicize your directory information means it will be listed in the FLC Student Directory and accessible only to those with active FLC accounts. This choice does not waive your FERPA rights if you do not want to be in the directory. 

Catalog years have been replaced with Effective Dates in Workday. You can still determine what catalog is applied to a student’s program(s) of study from their Academic Progress Report (APR) in a student’s profile under the Academics section. When viewing a student’s APR, the ‘catalog’ applied to the student’s program of study requirements will be at the top of the Major Requirements; you will see “Requirements Effective” and a date. The corresponding catalog year applied to the program of study is determined by the date range of the Effective Date in which the data resides.

See the table below to determine the catalog year crossover: 

The applied catalog year can be changed easily. If you are an advisor and believe the student’s major requirements must be evaluated under a different catalog year, contact registrar@fortlewis.edu to make the change.  

Different catalog years can be applied to other programs of study. For example, a student with a double major can apply a specific catalog year to one major and a different catalog year to the other. 

You will likely have action items and tasks to complete to receive financial aid. These action items will appear in several places on Workday, so you can’t miss them!

Viewing in Student Profile 

• You can access your Profile by clicking on the photo icon at the top right of the Workday portal and selecting “View Profile.” 
•  Select the “Action Items and Holds” section in the blue column on the left. 
•  The tabs across the top of this section allow you to view Action Items, Active Holds, and Resolved Holds. 
• The Action Items tab organizes action items by Financial Aid, Admissions, and Onboarding types. This section shows all action items with details regarding the required action and the resolution.  

Viewing/Resolving Actions from My Tasks inbox 

• On your Workday homepage, an Awaiting Your Action box displays the two most recently received outstanding action items in your My Tasks Inbox. You can drill into the tasks by selecting them from Awaiting Your Action or select “Go to My Tasks” to view all action items in your My Tasks inbox.  
  • Some Financial Aid tasks you may need to complete are promissory notes and accepting FA terms and conditions. 
• You can also navigate to My Tasks anytime from the mailbox icon at the top right of the Workday portal. The number over the icon indicates the number of tasks awaiting your action.  
• The list of tasks requiring action will be on the left of the inbox. Select the Financial Aid-related task and view the details on the right for the action necessary and complete. This is typically attaching a document needed, signing an agreement, or following additional instructions. 

If a faculty member teaching a course would like to allow an additional enrollment in the course beyond the course capacity, the instructor should email registrar@fortlewis.edu. In the message, include the student's full name and 900 number, and the course section name: 

• Ex. "Please over-enroll Skylar Skyhawk (ID xxxxx0000) in my UBW 256 course."  

The Registrar will register the student and notify them the course section has been added to their schedule. If there is a time conflict, the Registrar Staff will contact the student.  

You can edit your personal information from your Workday profile, such as your Legal Sex, Date of birth, Pronouns, Marital Status, Race/Ethnicity, Tribal Affiliation, Citizenship status, and Gender Identity, and add disabilities or military service:

1. Select the photo icon at the top right of your Workday portal. Select "View Profile."
2. Under your name and 900 ID, select the "Actions" button in the blue column on the left of the profile.
3. Hover over the Personal Data action and select "Change My Personal Information."
4. Select the pencil icon next to the section you want to edit.
5. Activate the empty fields to select answer choices.
6. Select the check mark box in each section to save after making edits.

Adding a Disability or Military Service

1. Select the "Add" button.
2. Activate the empty field to select a choice.
3. Complete any date fields that populate and select the check mark box to save.
4. Select "Submit" at the bottom to complete your changes.

Faculty and staff can use the Transfer Equivalencies Table to quickly find information about whether and how specific courses have transferred to FLC in the past.

Faculty will be notified of the window and deadline to enter final grades for their instructed courses of the current term in Workday. (See Deadlines for Final and Mid-Term grade submissions above).

Submit a Grade Change request form online with your CAS login when you have passed the deadline to enter grades for a particular semester term. Paper Grade Change forms are available at Skyhawk Station, or you can complete the Grade Change request form. 

You may request a course substitution or waiver anytime by submitting an Exceptions to Graduation Requirements Request Form in the Student Resource Center. The Registrar’s Office will email you when they process the request.

Students taking a break or leaving FLC permanently can request to be placed on an Extended Payment Plan.

Email the Student Billing Office to understand your Extended Payment Plan options. Skyhawk Station cannot set up these plans, and students cannot sign up independently. 

Student Billing will email you the terms and conditions regarding the monthly payments you will make until your balance is paid. The plan allows Student Billing to take the total of your past-due balance and divide it into 12 monthly payments. Student Billing will only accept payments greater than $100.

• Menu Navigation: Click the "MENU" icon at the top left to access commonly used apps like Academics and the Financials Hub.
• Home Page Shortcut: Use the "FORT LEWIS COLLEGE" icon at the top left to return to the Workday home page anytime.
• Notifications: The "bell" icon at the top right displays your Notifications. A number on the bell shows unread items. Click to view your notifications.
• Action Items: The "mailbox" icon next to the bell represents My Tasks for important action-required messages. A number indicates pending actions.
• Personal Profile: At the far top right, your "photo" icon leads to Profile. You can view and update your personal details, academic records, and more here.
• Home Page Access: The Workday Home page features a Your Top Apps box for quick access to Academics and the Financial Hub and an Awaiting Your Action box for outstanding tasks.
• Search Bar Note: Currently, the search bar's functionality for students is limited, so you can skip using this feature for now.

Your preferred name will be used for all campus communications. Individuals you authorize under FERPA can view - and may be informed about - the preferred name and pronouns on your record.

1. Select the photo icon at the top right of your Workday portal. Then click View Profile. 
2. Click the Actions button in your Profile.
3. Hover over Personal Data, then click Change My Preferred Name. 
4. Determine if you would like to keep the box checked next to Use Legal Name As Preferred Name. (You may need to change your legal name first).  
5. Enter your updated information in the comment box.  
6. Click Submit.  

• Navigate to the Financials Hub app from either the Your Top Apps section on your Workday home page or the MENU icon at the top left of the window.  
• On the left column, select “View Financial Aid”.  
• Click into the “Award Year“ field and choose the year you would like to view, then select “OK.” 
• This dashboard will display tables that break down estimated financial aid, estimated costs, and awards breakdowns by term.  
• The Print Award Letter and Print College Financing Plan buttons allow you to print award letters and college financing summarie.  

Students can drop their classes easily and instantly from their Academics app during open registration periods.

1. Direct the student to their Academics app, located on their Workday home page under Your Top Apps, or from the MENU at the top left of the portal.
2. From the Academics app, have the student navigate to "View My Courses," located under the Academic Records heading on the task list on the right side of the page.
3. When the student is in View My Courses, they will see an Actions column and button next to the course section name. Select Actions to see Drop and Swap options (when applicable).
4. The student can then select the Drop button for the course section they wish to drop. Course sections with multiple available meeting times will also have a Swap option to choose a different meeting time for the same course section.
5. The student must confirm the drop on the prompted page, select Ok, then Done at the bottom. 
   Note: The Action button will not be visible outside open registration windows.

Once this change is complete, the student can see any dropped classes in a separate list below the current classes table. The student's current courses can also be viewed from their Profile, under the Academics section and the "Current Classes" tab across the top of the section.

You can view your course roster from a different report that displays the capacities set for the course section and more information about the students registered.

1. From the Teaching app, select the task View Course Section Roster.
2. Activate the Course Section field and select My Assigned Course Sections.
3. Activate the blank Published Course Section field and choose the correct term/semester.
4. Select the Course Section you wish to view. Click Ok.
5. The Course Section Roster will appear at the bottom of the page.
6. A column next to each student displays the student’s Program of Study on the right-hand side.