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When creating a saved schedule or registering from Find Course Sections, the meeting times of a course section will display a negative number of seats available. You can still proceed, but you will be put on the waitlist if others register to drop the course. 

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.   
2. Under the Registration section, click Find Course Sections. (The name of this report will update to reflect the current registration term: Find Fall Course Sections, Find Spring Course Sections, or Find Summer Course Sections) 
3. Browse courses using the search bar, the filters on the left side, or scrolling through the complete list. Select the course section name in blue to drill into the course details.   
4. When you select a course section you would like to take, click the Register button. (*Note: This button will only appear during open registration periods)  
5. Please review the session times and course section selection one more time. If others are on the waitlist, the Seats Available column will be either 0 or a negative number.  
6. Select Register, then Done.   
7. Go back to the Academics app and select View My Courses from the Academic Records header on the list of tasks on the right to view full details of the registered course schedule.  
8. The table in View My Courses will show your spot on the waitlist.
9. If a spot in the waitlisted course opens, you'll get a notification in your My Tasks inbox. The message may include a direct registration button. Note: Before registering, drop any other sections of the same course. Or, use the Swap button next to the course in My Current Classes.

You can add individual course sections separately if you've already registered your saved schedule but still need another course.

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.
2. Under the Registration section, click Find Course Sections. The name of this report will be updated based on the current registration term: "Find Fall Course Sections," "Find Spring Course Sections," or "Find Summer Course Sections."
3. Browse courses using the search bar, the filters on the left side, or scrolling through the complete list. Select the course section name in blue to drill into the course details.
4. When you select a course section you would like to take, click the Register button. (*Note: This button will only appear during open registration periods)
5. Review the session times and course section selection one more time.
6. Select Register, then Done.

To register for all your planned course sections in one go, create a saved schedule and register from that collection using the instructions above.

Your assigned advisor and their contact information are in your Student Resource Center.

Your schedule will appear in several places in Workday after you register.

Academics app:

1. Navigate to the Academics app and find the Current Schedule table.
2. Also in the Academics app, under the Academic Records header on the right is a task called View My Courses. Click here to view current courses in a table or a calendar view.

Your Profile also houses your current schedule:

1. Click the photo icon at the top right of your Workday portal, then View Profile.
2. Click on the Academics section in blue on the left, then select the Current Classes tab across the top. This area also includes a calendar view option.

You can drop a course section from View My Courses in Workday during open registration periods.

1. You can access the Academics app from the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.
2. Find the Academic Records header on the right tasks column.
3. Select View My Courses from the task list.
4. View your list of My Enrolled Courses and find the Actions button in the same row as the course section you want to modify. 
5. Select Actions, then select the Drop button next to the course you want to drop. To swap a course section for a different meeting time of the same course section, select Swap and then select the new meeting time. 
6. Check the Confirm box on the next window. Then select OK.
7. Select Done in the next window to confirm that the task was completed successfully.
   *Note: The Action button will not be visible after the registration period closes post-census.

*Note: The Drop button will not be visible after the registration period closes post-census.

• To view all courses offered by FLC, click View Course Catalog at FLC, located in the Academics app in the MENU of the top left of your Workday portal. This report is under the Academic Advising & Planning section and has filtering options for your browsing needs. You cannot register for classes from this report, but you can see all courses offered at FLC without being bound by a particular semester.
• If you want to view classes to build a saved schedule before registering or wish to register for a specific term, access Find Course Sections under the Registration header in the right column of the Academics App.

Instructors can give Registration Overrides for your courses. An instructor override can allow a student to register for a course if:

• They have not satisfied the prerequisites
• The course requires instructor's permission
• If the student is not satisfied in a class (first-year, sophomore, etc.) or there is a significant restriction,

Students can request an override in Workday. When searching for classes in Find Course Sections, you may receive an alert that you cannot register for a course section.

1. In the Search bar at the top of your Workday portal, type "Request Course Section Prerequisite Override" and select the task from the search results.
2. In the Academic Period field of the pop-up, start typing the term and year and click enter to select from the search results (ex. "Spring" 2024").
3. Click on the Course field and type the course section name to bring up the course you want to request.
4. Click into the Course Section field and start typing the course section name to bring up the course you want to request.
5. Select OK.
6. On the confirmation screen, you can add comments in the comment box if needed to help justify your override request or explain the circumstances of the override.
7. Select Submit when ready. Select Done.
8. The request will route to the instructor's inbox. The course instructor can approve the request, send it back to add comments for clarification or deny it.
9. Check your My Tasks inbox (mailbox icon) and Notifications (bell icon) at the top right of your portal often to see if the request was approved or denied or if you need to provide more information.

The Academic Progress Report will replace the uAchieve degree audit for viewing your course and credit progress completed within a program of study. This report can be accessed anytime from the Academics app or your Profile.

From the Academics app:

1. Navigate to the Academics app from the top left MENU in your Workday portal or Your Top Apps on the Workday homepage.
2. Under the Academic Advising & Planning header, select View My Academic Progress.
3. When the pop-up window appears, confirm your student name and 900# ID and click OK.
4. This report first displays overall academic progress: total credits defined, credits in progress, credits satisfied, credits remaining, and overall academic status.
5. Below, your overall academic progress will display your program of study, the major GPA, the effective date of the requirements, and the last evaluation date.
6. The program of study breakdown will list all requirements, the status of each requirement (satisfied, in progress, or not satisfied), requirements remaining, courses registered, each course’s academic period, the number of credits of the courses, and the final grade for each course.
7. If you have multiple programs of study, there will be a breakdown for each. Click the drop-down arrow next to the Program of Study name to collapse the data.
8. This report can be exported to an Excel or pdf format.
9. To Export to Excel, click the first small icon at the top right of the report (it looks like a sheet of paper with an x). When you hover over the icon, it will say ‘Export to Excel.’ Click the icon, and when the pop-up appears, click the Download button. The download will appear in your web browser downloads.
10. To Export to PDF, click the second icon at the top right of the report (it looks like a PDF with a border around it). When you go over the icon, it will say, ‘View Printable Version- PDF.’ Click the icon, and when the pop-up appears, click the Download button.<

You may receive an error or an alert in Workday when registering for course sections or creating saved schedules.

• Alerts will appear as an orange ribbon at the top right of the page. Click on the orange ribbon to view more details about the alert. Alerts are FYI’s or reminders to note. (For example, a course section may require a lab that must be selected and registered in addition to the class you are currently adding to a saved schedule.) You can continue the process you are working on, even if you receive an alert.
• Errors will appear as a red ribbon at the top right of the page. Click on the red ribbon to view more details about the error. You cannot proceed with your process if there is an error. Errors appear if there is a required field missing information if there is an eligibility requirement for the course section that the student may not meet, or if there is a scheduling conflict (For example., you have already added a course section to your schedule that overlaps meeting times with the course section you are trying to add).

You may receive a notification in your Bell icon inbox to manage your privacy settings. You can also update your privacy settings on Workday at any time.

1. From the search bar at the top of the Workday portal, type "Manage My Privacy Settings" and select the task from the search results.
2. Read the terms and conditions carefully. The first term to accept or decline is "I consent to share my information outside this institution." Select the bubble to consent or not consent. If you do not consent to the first choice, the next choice will automatically change to not consenting.
3. The second term to accept or decline is "I want my directory information to be public." This pertains to how and what you wish to display in the Public Student Directory in Workday. This directory is only viewable in Workday, so only individuals with a Workday account can access this information.
4. Select the box to the right of each field you would like students, staff, or faculty to see when they search for you in the Workday Public Student Directory:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
     Note: Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
5. You do have the option to decline consent to appear in the student directory, but consent to sharing information outside the institution. Select the bubbles to configure your settings as you prefer.

You can change your privacy settings should you choose to change your preferences at any time.

What this impacts if a student declines to share information in Workday...

• Fort Lewis College cannot acknowledge any affiliation between the student and the institution to anyone to protect the privacy of a student who declines the first privacy setting choice.
• FLC will also not be able to disclose your enrollment at FLC to employers or financial aid entities. This may impact your ability to receive financial aid.
• First year students will not be able to claim their Purgatory Ski Pass because FLC cannot disclose your attendance.
• The student will not appear in the Public Student Directory in Workday if they decline the second choice.
• If a student declines either choice, the student’s Workday profile will display (“Private”) next to their name to indicate to any staff or faculty who view their profile that their information is confidential.
• The student will not be able to reach out to Advisors, AskIT Help Desk, or Skyhawk Station by phone about inquiries or questions. To protect the student’s identity, these resources will only be permitted to give you the answer, “I have no information on that individual”. Students must correspond using their Fort Lewis email account, or must come in person with a photo ID if they decline either choice.
• The student will appear on their Canvas course roster as {(Last Name) “Private, (First Name) “Private”). This may impact the student’s ability to interact with their instructor and classmates within Canvas.
• The student’s name will not appear on commencement pamphlets and information upon graduation if privacy settings are configured to not consent.

You can change your privacy settings easily and any time in Workday should you choose to change your preferences. Every student has the right to request confidentiality, but it is encouraged to review privacy settings with additional consideration.

Staff, faculty, and students can search for students on Workday using the Public Student Directory report. This directory is only viewable in Workday, so only individuals with a Workday account can access this information. 

1. From the search bar at the top of the Workday portal, type “Public Student Directory” and select the report from the search results.
2. From the report, individuals can search for any student using the search bar or available filters on the left column, and view certain information that you choose to disclose from your privacy settings. Based upon your selection under Manage Your Privacy settings, others may be able to view the following:
   • Primary Institutional Address
   • Primary Institutional Phone Number
   • Primary Institutional email address
   • Date of Birth
   • Academic Level
   • Class Standing
   • Academic Unit
   • Primary Program of Study
   • Expected Graduation Date
   • Athletic Team
3. You can update what you would like others to see anytime from Manage My Privacy Settings, found from your search bar.

Notes:

• Advisors, Skyhawk Station, Financial Aid, and other student-serving staff or faculty roles may be able to view more of your academic or financial information than listed.
• If you change your privacy settings in Workday to “I don’t want my directory information to be public”, you will not appear in this directory. Course rosters in Canvas will display your name as {(Last Name) “Private, (First Name) “Private”).

View our Graduation Guide to see the detailed steps to apply for graduation. 

In most cases, the student's financial aid will be automatically credited each term when the student confirms full-time enrollment (at least 12 credit hours). Any funds awarded more than the direct charges due and payable to the institution will generally be made available to the student at the beginning of the term.

Checks for excess financial aid funds will be available on the first day of class if the student registers early as a full-time student. Aid will be processed once the student's financial aid file is complete. eRefunds are available through Student Account Suite and will allow the funds to be in the eRefund account before the start of school as long as the student has correctly set up the account and confirmed their enrollment.

Financial Aid is applied as it is awarded and received. You must accept your financial aid electronically on your Student Resource Center account.

When financial aid exceeds the amount of institutional charges, a refund will be made available. The initial refund is created for the student when all aid credits are simultaneous. If the Federal Direct Parent Loan is disbursed after other aid has been credited, a refund will be produced for the parent borrower unless designated otherwise on the Federal Direct Parent Loan promissory note.

This hold prevents student athletes from changing their class schedules in a way that might affect their eligibility.

Action required

If you have an Athletic Compliance Hold and want to change your class schedule, please email your advisor.

This hold will prevent you from:

• Registering for classes
• Dropping classes

The Family Educational Rights and Privacy Act, commonly referred to as FERPA, is a federal law that protects the privacy of your student education records. You can view it, request changes, and make it confidential. FLC is responsible for safeguarding your education record; we only share that information under certain circumstances.