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Advisors can run the Evaluate Academic Requirements report in Workday to help simulate hypothetical changes to a student's program of study. This report only looks at the Program of Study (POS) you want to experiment with and shows how degree and major requirements completed or in progress would be applied. All advisor roles will be able to run this report in Workday. 

You can conduct the following scenarios in this report: 

• Apply a different catalog year to a major or minor 
• Analyze completed requirements that could be applied to an added minor or slightly altered major, e.g., a student majoring in Environmental Science wondering if it would make sense to add a Geology Minor or change their major to Geology.  
• Provide more information on adding a certificate for a student who took several relevant courses as electives in sophomore year, which could count toward both elective credits and a certificate.  
• Dropping a minor or certificate to use credits toward a different requirement.  
• Any other scenario that could benefit from experimenting with the student's current POS and/or degree requirements.  

Learn how to run this report with supporting screenshots from the job aid: Evaluate Academic Requirements for Students- Running A What-If Report. 

When reading an undergraduate student's academic progress report, it is important to understand the limitations of the Credits Satisfying count at the top of the APR in the Overall Academic Progress area. This is especially important when advisors work with students nearing graduation.

• The Credits Satisfying number is also known as the TAR Bucket.
• Once an upperclassman takes 120 credits, this tally will stop at 120 credits.
• This means the Overall Academic Progress area will count to 120 without considering actual degree requirements and does not prioritize LACS 36, upper division requirements, or major requirements over electives.
• This will only become an issue for students with current registrations over 120 credits or students who have the potential to exceed 120 credits before graduating.
• This impacts the load status and distribution submitted to Financial Aid.
• FLC Financial Aid policy will not pay for classes that do not apply to the primary program of study (minors, certificates, and electives that do not apply to requirements are not paid).

Advisors should consider the following when counseling students on what to take if they are utilizing Financial Aid and are concerned about meeting sufficient Undergraduate Load Status:

• Be very attentive if students are taking classes outside their primary Program of Study (POS). This can impact financial aid distribution for credit load-status calculations at any Class Standing.
• FLC's Financial Aid policy will not pay for minors.
• If the student is approaching 120 credit hours, every class needs to be a degree requirement. Taking classes outside the program of study requirements will not be paid by Financial Aid and can delay graduation readiness.
• Encourage upper-division students to focus on completing upper-division courses and requirements to fill their load status.
• Always use the primary Program of Study sections of the APR to accurately verify which courses fulfill which requirements. Do not rely on the Credits Satisfying number if students are nearing or over 120 credits.
• This concern does not apply to Graduate Students.
• If you have questions about Financial Aid Load Status or believe a student has over 120 credits, reach out to the Office of the Registrar. The Registrar can manually reorganize the TAR bucket to prioritize degree requirements over electives.

• Navigate to the home page by selecting the Fort Lewis College icon. 
  • Under Your Top Apps, select Financials Hub.
• You can also navigate to the Financials Hub from the Menu.
• The Overview section of the Financials Hub displays current balances due on your bill, recent payments, and financial aid award status. 
• Statements & Documents is where you will view your bill.  
• The Suggested Links section routes a student to external FLC links to manage payments and payment settings. 
• Most financial tasks will be completed in the View Financial Aid section. 

Faculty will be notified when it is time to enter interim (mid-term) grades and final grades for their instructed courses for the current term. 

1. Log in to Workday, select the "MENU button" on the top left of the portal, and enter the "Teaching app."
2. Under Grading, select "Assign Interim Grades or Assign Final Grades."
3. Choose "My Assigned Course Sections" in the pop-up window.
4. Select the appropriate term/semester from the options.
5. Choose your desired "Course Section." Select "Ok."
6. When your class roster appears, click the blank box in each student's Interim Grade or Final Grade column and select the correct final grade from the letter grade choices.
7. If you enter grades for all students and are finished, select the blue "Submit" button. Otherwise, you can click the "Save for Later" button to save changes and complete grading later.

When reviewing a student’s eligibility request for a course section, it is important to review placement information first in the student’s profile to determine if the student has sufficient prerequisites for the course section they would like to take.

1. From the Workday home page, click on the Search bar. Type “Student:” then the student’s first and last name. Choose the correct name from the results that populate.  

2. You should now be viewing the student’s profile. In the blue column on the left, select the Academics section. 

3. Navigate to the External Records tab across the top. External Records shows:
   1. Test results and courses from other institutions attended.
   2. Advanced placement test scores, SAT scores, and FLC placement scores.
   3. Relevant standardized tests that determine eligibility for certain courses.

4. Select the View All button next to the FLC Placement item to review full details of Composition and Math placement. The Section Name is the relevant subject, and the Non-Numeric Value is the recommended minimum course level the student should begin with at FLC.  

5. Before approving an eligibility override request for a course section, review transfer credits and test results to ensure the course section desired is a good fit based upon the student’s placement and relevant course history.

• Navigate to the Financials Hub from the home page Top Apps or Menu
• Select View Financial Aid
• Click into the award year you want to print the award letter from
• Select OK
• Scroll down and select the  Print Award Letter button
• Select Done
• Navigate to the Bell icon at the top right of the portal
• Select the Document Available notification
• Select the document name in blue in the details to open the pdf
• Click the back arrow at the top left of the PDF preview to go back.

Diplomas are sent out approximately 6-8 weeks after the term ends.

Fort Lewis College diplomas list degrees and majors only and Latin honors if eligible. If a student earns a certificate, that will be listed on a separate diploma. Diplomas do not include minors or concentrations, but this information can be found on a student’s transcript.

Students will only receive a diploma if they meet all degree or certificate requirements by the end of the term. Walking at graduation does not mean a student will be issued a diploma.

Students who graduate in Spring 2023 or later will automatically receive digital and paper diplomas from Parchment Award Services. Digital diplomas can be accessed after the student receives the initial email from Parchment and creates an account. Paper diplomas will be mailed approximately 72 hours after that, so students have time to update their diploma mailing address if needed.

Questions? Email gradcheck@fortlewis.edu

A new tab, called Program Completion, is now visible for advisors when viewing a student’s Academics section of their profile. This tab helps determine if a student has applied for program completion and the status of their request.  

Select the Academics section in the left blue column in the student's profile. The tabs across the top will now include Program Completion. (Note. If you can view many tabs, you may need to select the More tab to see this tab.) 

The Program Completion tab displays the student’s declared program(s) of study, the program completion status, and the expected semester the program will be completed. The Program Completion Status will be blank until the student applies for program completion in their final year.  

Once the student completes the Apply for Program Completion task in Workday, the Program Completion Status will change from blank to “Applied for Program Completion.” Once approved, the status will change to “Approved for Completion” or “Denied.” 

Course Withdrawal, or CW, refers to a course dropped after the Census (the 12th day of the semester). You are permitted to use a total of 3 Course Withdrawals during your time at Fort Lewis College for any reason, no questions asked.

To withdraw from a course using a CW, fill out our online Withdrawal From Course Form at your Student Resource Center. You can also visit Skyhawk Station and pick up a Course Withdrawal form, and our staff will process the CW for you on the spot. This Course Withdrawal will not affect your financial aid for this term, and you will still owe the full amount for the class on your student bill. You should also be aware that dropping a course could affect your Pace Towards Graduation, impacting your eligibility for Financial Aid. 

We encourage you to speak with a Skyhawk Advisor to understand the consequence of dropping a course or to explore other options such as tutoring and/or talking to your professor.

Fort Lewis College provides notary services for official documents free of charge. If you need your FLC transcript or diploma notarized, you must:

1. Place an official transcript order and/or a replacement diploma order
2. Alert skyhawkstation@fortlewis.edu or registrar@fortlewis.edu that you need your transcript and/or diploma notarized.

The Colorado Secretary of State provides apostilles for a small fee. If you need a transcript or diploma notarized for an apostille, follow the instructions on their website.

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

The Academic Progress Report will replace the uAchieve degree audit for viewing a student’s course and credit progress completed within a program of study and graduation requirements fulfilled or in progress. This report can be accessed anytime from the Academics section of a student’s Profile. 

Review the job aid and learn more about reading a Student's APR.

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name!

How to change your name:

1. Complete a Name Change Request form, see link below.
2. Submit the form and supporting documentation online, in-person, or by mail:
   • Online: Secure online upload
   • In-Person: Deliver to Skyhawk Station
   • Mail—send to:
     Skyhawk Station
     1000 Rim Drive
     Durango CO, 81301

Students and parents can find comprehensive information about undergraduate student loan repayment options on the Federal Student Aid website.

There is also a repayment estimator you can use if you are:

• Curious about what your payment might be based on what you have borrowed so far;
• Beginning repayment of your federal student loans for the first time; or
• Exploring repayment options based on your income.
• We also recommend contacting your loan servicer to explore the best repayment option.

The Registrar’s Office processes two types of exceptions to graduation requirements.

Individual Exceptions

You may request a course substitution or waiver on behalf of an individual student by submitting an Individual Exception to Graduation Request Form in the Faculty Slate Dashboard. Individual exceptions apply to one student only. The student will be notified via email when the Registrar’s Office processes the request.

Blanket Exceptions

You may also request a course substitution or waiver for an entire program by submitting a Blanket Exception to Graduation Request Form in the Faculty Slate Dashboard. Blanket exceptions apply to all students declared in a certain program on a certain catalog(s). You will be notified via email when the Registrar’s Office processes the request.